Introducing AI Summaries: Faster clarity for the files that matter most

Every day, Arux users, both admin and families, upload files to keep programs running smoothly. These files include photos, policies, forms, agreements, incident notes, supporting documents, and more. These files are important, but reviewing them takes time. When you are moving quickly between sites and programs, even a few extra minutes per document can add up.

AI summaries can give that time back. Today, we’re introducing AI summaries, a new AI-powered capability in Arux that helps you understand uploaded files at a glance without changing how you work.

A quicker way to review uploaded files

AI summaries automatically or on-demand generate short, readable text summaries for files attached to Notes on View Pages within Arux. Instead of needing to open every file to remember the contents, users can simply scan a concise summary where they’re already working.

What are AI summaries?

The AI summaries feature is an enhancement to the Notes experience on View Pages in Arux. When a file is uploaded as an attachment to a Note, Arux can generate a short text summary of that file. The summary appears directly beneath the uploaded file, inside the note itself. Users still have access to the full file at all times — the summary is there to help you decide what you need to review and when.

AI summaries will support common file types, including PDFs, Word documents, and widely used image file formats.

AI summaries provide a detailed text description across multiple file types.

Notes will look and behave the same way they always have, with added context layered in where it helps most. Only files that are uploaded as attachments to a Note on View Pages are eligible for summaries. Files uploaded elsewhere in Arux are not summarized.

Why this matters for admins and staff

Uploaded files often contain key details, but those details might not be quickly accessible during busy periods. AI summaries help by:

• Cutting down time spent opening and skimming files

• Making Notes easier to review during busy moments

• Providing quick context for staff who did not upload the file themselves

• Supporting consistency when multiple people reference the same record

• Making sure you do not miss the most important details

For districts and organizations managing many programs, this can improve handoffs, reduce repeat work, and make it easier to stay aligned.

How to enable AI summaries

AI summaries is controlled at the system level, giving administrators clear oversight. You can manage the feature from System Preferences → Artificial Intelligence, where three configuration options are available:

Automatic

Summaries are generated automatically for all eligible uploaded files. Once enabled, summaries appear without any extra steps from staff.

On-demand

Summaries are generated manually using a button. When a summary is created, it is saved and visible to all users who can see that Note.

Disabled

AI Summaries is turned off entirely. No summaries are generated or displayed.

This flexibility allows each organization to decide how and when AI summaries fit into daily workflows.

Part of a broader AI approach

AI summaries is one piece of the growing set of AI-assisted tools within Arux, all built around the approach of providing practical help. Additional AI capabilities within Arux include:

• Ask Arux AI, which provides in-product support when you need help

• AI-assisted content tools that help staff draft and refine communications

Each AI capability is designed to support real tasks, stay transparent, and respect the responsibility that comes with managing sensitive program data.

Looking ahead & getting started

By surfacing helpful context directly inside Notes, this feature helps teams move faster while staying informed. It fits into how Arux users work, and it reflects our ongoing focus on building tools for the future of after school programming. 

Getting started using AI summaries is easy. Simply contact your customer success specialist to learn more, or access the Arux Self Service Library. 

If you’re interested in learning more about how Arux is building tools to help any type of program you run, we’d love to chat and learn more about your current setup.