Introducing: Projected revenue tools for child care

Running a successful before and after school program means keeping a close eye on your budget, not just what’s coming in, but what’s ahead. Whether you’re managing one site or 20, understanding your expected revenue helps you make better staffing decisions, plan for growth, and build sustainable programs year after year.

To help child care programs forecast revenue, Arux is introducing new tools for projected revenue, including estimated invoices based on an individual child care contract’s schedule, discounts, and assistance.

And, to help project revenue for your before and after school programs, we are introducing the Projected Revenue Summary report, a new reporting feature that helps administrators view estimated future revenue with accuracy and confidence.

Inside look: what the Projected Revenue Summary report does

Projected Revenue Summary brings together estimated invoice data to help you anticipate your program’s future income. It summarizes expected charges, discounts, and net revenue across your selected date range, breaking those numbers down by site, site section, or billing rate.

Think of it as a forward-looking financial snapshot that helps you answer questions like:

• How much revenue are we on track to collect next month?

• Which sites or programs contribute most to projected income?

• Are our discounts and adjustments aligned with our budget goals?

These accurate projections are essential for school districts, community education programs, and third-party providers that rely on consistent revenue to deliver high-quality programming.

With this new reporting feature, administrators can:

• Improve forecasting accuracy by basing revenue expectations on real enrollment and billing data

• Prepare budgets with confidence

• Identify financial trends across sites or programs to support data-driven planning

• Inform leadership and boards with professional, export-ready summaries
  

Arux summarizes expected charges, discounts, and net revenue across your selected date range, breaking those numbers down by site, site section, or billing rate.

Key reporting aspects

With the Projected Revenue Summary Report, admin users can:

• Forecast by date range: Choose any period — week, month, or season — to view estimated charges and discounts

• Breakdown by category: Review projected income by site, site section, or billing rate

• Integrated with invoicing: Uses estimated invoices to generate totals automatically, reflecting your real program setup

• Download and share: Export summaries for finance or leadership reporting
  

By using this summary, admins can track financial trends, prepare budgets, and make informed decisions about program planning.

Planning ahead, made simple

For Arux users on the Admin Portal, projected revenue updates automatically on Child Care Site View Pages, while the downloadable Projected Revenue Summary report can be regenerated at any time to reflect the latest data for specific Sites, Site Sections, Seasons, or entire Programs.

These new projected Revenue tools are another way Arux can help make daily operations easier and long-term planning stronger. It’s how we help you manage your programs with clarity, control, and confidence.